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Position:Coordinator, Meetings & Membership               Date Posted:  September 29, 2004
Supervisor: Director, Meetings                                    Status:   Full-Time
FLSA:   Non-Exempt                                                   Location:   Washington, DC
Division/Department: Meetings & Membership Dept.

PRIMARY PURPOSE OF THE POSITION:
Provide administrative, event planning, database management, membership marketing and communications and organizational support to the Meetings and Membership Departments. (50% Meetings/50% Membership)

ESSENTIAL JOB FUNCTIONS:

Meetings Management Support: Provide administrative support to the Meetings Department.  Assist in contract coordination and tracking of all outside AF&PA committee meetings.  Maintain AF&PA Meetings Calendar and Industry Meetings Calendar.   Serve as registrar for AF&PA’s major meetings handling data entry, accounting, and phone inquiries for registrations.  Train other association coordinator staff on use of events database.  Maintain the events section of the AF&PA website.  Maintain department’s resource library.  Some travel required.

Membership Department Support: Provide administrative support to the Membership Department, including generating customized letters and communications using the Member Communications database, responding to information requests, maintaining the membership section of the AF&PA website, keeping Membership Books up to date.  Assist in creating membership marketing materials.  Support the Associate Membership program, including marketing and servicing. 

Data Management Duties: Maintain and update records in meetings and membership databases.  Maintain member company profiles and files.  Maintain membership prospect mailing lists.

Administrative Duties: Provide administrative support to the Meetings Department and to the Membership Department, including, but not limited to, drafting correspondence and memos; arranging appointments for senior management; organizing meetings; routing mail; copying, faxing, filing; and answering phones. 

QUALIFICATIONS/SKILLS/KNOWLEDGE:
Applicant must be able to work on multiple tasks for several people in a fast-paced and changing environment and have demonstrated ability to exercise judgement and discretion with limited supervision. Excellent writing, grammar and proofreading skills; superior administrative skills; attention to detail; ability to grasp new tasks quickly; excellent communications and interpersonal skills; a willingness to learn about the forest and paper industry.  Applicant must have excellent computer skills using Microsoft Office XP, be proficient with databases and presentation software and strong Internet research skills.

EDUCATION/EXPERIENCE REQUIREMENTS:
BA or BS degree and 1 - 3 year minimum work experience required.  Meetings and database management experience preferred.  Excellent computer skills required.

If you are interested in being considered for this position, please fax or mail your cover letter with job title and resume to:

American Forest & Paper Association
Human Resources & Development
1111 19th Street, NW  #800
Washington, DC  20036
Fax:  (202) 463-2058
www.afandpa.org

An active Equal Employment Opportunity Employer M/F/D/V, AF&PA welcomes men and women regardless of race, color, national origin, religion, age, sex or disability.